Washington University School of Medicine seeking Animal & Research Facility Planner II

JOB TITLE: Animal & Research Facility Planner II           

SUPERVISOR: Senior Planner III with dotted line reporting to Department of Comparative Medicine (DCM) Attending Veterinarian

DEPARTMENT: Physical Planning


Plans, analyzes, estimates and completes conceptual and detailed work products in support of the strategic efforts for Animal facilities projects ensuring efficiency within designated budget. Serves as an ambassador of OFMD. Consults and communicates with WUSM departments regarding planning and project advancement. Coordinates primarily with the OFMD and Division of Comparative Medicine for vivarium space planning, screening and programming of intake of space requests and vetting of options/needs.


  • Support the strategic efforts by delivering detailed analysis for space optimization and feasibility testing of the activities and animal related needs for existing vivarium facilities and their potential capabilities and capacities. Conduct needs assessment and offer solutions for efficiency
  • Manage DCM related space request process by documenting needs and timing as they relate to vivarium space for animal housing, equipment, procedures or specialty needs in accordance with DCM space assignment principles, in support of DCM Associate Director.
  • Coordinate vivarium space needs with DCM Veterinary Affairs and Facility Managers and OFMD. Suggest “highest and best use” scenarios for available space.
  • Support and lead some project management initiatives, and ensure effective transition of space planning efforts to project implementation, supporting a successful project workflow.
  • Provides development of detailed conceptual planning, programming and estimating as well as project transition (transition from planning to projects). Participate in planning for, and supporting the development of information used in presentations and negotiations with business units. Remain consistent and aligned with WUSM Senior Administration directives and plans. This includes plans to maximize the use of space and productivity to meet WUSM Research, Teaching and Clinical needs.
  • Participates in supporting complex scheduling planning projects, monitors work in progress and completes all documentation related to these efforts utilizing assigned technology, tools, process and templates.
  • Manage and quantify current and future animal space needs including special housing and/or core facilities, formulate options to accommodate needs, and identify potential operational efficiencies to foster collaboration among researchers.
  • Consults with departments to qualify and quantify specifics related to vivarium planning, including projected changes in research related activities (recruitments, funding changes, planned growth or consolidation). Serve as an ambassador of the department by promoting a positive image through courtesy, professionalism and diplomacy.
  • Assist in the scope development for planning group and may include participation in RFQ’s or services as well as for assigned studies and or planning projects. May participate and support the on-going initiatives for negotiations and contracting.
  • Estimates project cost, evaluates proposed modifications and changes as planning evolves offering recommendations and solutions for efficiency and favorability in expenditures. Alignment of projects with the Capital Plan.
  • May supervise other planning, engineering and/or construction employees/representatives or outside vendors.

MINIMUM EDUCATION/EXPERIENCE: Bachelor’s degree in Architecture, planning or engineering (Electrical, Mechanical or Civil). 8 years of experience in physical planning.

PREFERRED EDUCATION/EXPERIENCE: Master’s degree in Planning, Architecture or Urban Planning. Over 10 years of University or Medical School experience in a facilities organization is desired. Clinical planning experience preferred.

CRITICAL SKILLS AND EXPERTISE: Ability to manage multiple priorities and operate in a faced-paced environment with tight completion time frames. Demonstrated effective verbal, written and interpersonal communication skills. Strong facilitation, presentation and conflict resolution skills. Project management and leadership experience desired. Demonstrated computer proficiency in MS Office suite including spreadsheets and databases in a windows environment. Demonstrated ability to work independently with a high degree of accuracy and productivity. Prefer experience working in a large highly structured environment with complex teams. Knowledge of Federal and WU research animal laws and policies.


Job Location/Working Conditions

  • Exposure to animals
  • Normal office environment

Physical Effort

  • Typically sitting at desk of table
  • Occasional lifting (25 lbs or less)


  • Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Washington University in St. Louis School of Medicine – Website: https://medicine.wustl.edu/

Please direct all inquiries to:

Jason A. Vallozzi – Managing Consultant, Helbling & Associates, Inc.

W (724) 935-7500 x113     C (724) 309-6648     jasonv@helblingsearch.com

Website | https://www.linkedin.com/in/jason-vallozzi-6b028338/